Guidelines in Requesting Transcript of Records

  • Fully Accomplished Clearance
  • 2″x2″ Colored Picture with White Background
  • Duplicate copy of the Approval Sheet of your thesis (if applicable)
  • Birth Certificate from the National Statistics Office (NSO)
  • Official Receipt from the Cashiers Office

How to avail of the service?


Please Follow the Steps

Concerned Operating Unit Office Action


Person In charge

1 Request Clearance Form Give proper instruction

1 min.

Registrar Personnel
2 Accomplish clearance Concerned authority signs clearance

½ day

Registrar Personnel
3 Submit fully accomplished clearance Instruct on payment

1 min.

Registrar/ Personnel
4 Pay fees Receive payment

1 min.

Disbursement Officer
5 Client is advised when to claim request Prepare document requested:

Official Transcript of Records

Certification of Transfer


Certificate of Grades,

Units Earned, Enrolment, Graduation

Authentication of Documents

Completion Form

Cross Enroll Form

Dropping/adding/changing subjects

1-5 days

1-5 days

5 minutes

5 minutes

10 minutes

6 Received document as requested Issue requested document

1 minute

Head, Registrar